Tech Tip Tuesday: Schedule Meetings In-House with Outlook’s Scheduling Assistant

by Kristie Burk

Last week, I talked to you about Doodle, a great website to help you schedule meetings with students, parents, or people outside the district.

I received the following email from Jamie Siegel:

Hey Kristie, I love the Doodle website, but I was wondering if you could also let everyone know how helpful the Scheduling Assistant is through Outlook… Scheduling Assistant is a great resource that we have through district e-mail and is more efficient than multiple e-mails being sent with days/times.

Great suggestion, Jamie!  If you don’t know about the scheduling assistant in Outlook, keep reading…

Are you trying to schedule a meeting and everyone in the meeting has a district email account? If so, you can see their schedules before you send out the invite. Here’s how it works:

Open the Outlook client on your device.

Click on calendar and then new appointment.

Click on scheduling assistant.

Add the attendee’s name and Outlook will automatically populate the table with their schedule.  In the bottom right-hand corner, you’ll even see a list of “suggested times” for the meeting and the number of conflicts for each one.

Of course, this means that you have to populate your calendar with the times that you are busy, so that people can see when you’re available!

If you have a tip that you think other people would like to know, please email us at


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out / Change )

Twitter picture

You are commenting using your Twitter account. Log Out / Change )

Facebook photo

You are commenting using your Facebook account. Log Out / Change )

Google+ photo

You are commenting using your Google+ account. Log Out / Change )

Connecting to %s